Job Description

Job DescriptionOur client is a growing government agency in Malta that offers an array of different products and services. They are currently seeking to recruit a Manager (Procurement) to support the Finance & Procurement Department at the agency.Key Responsibilities:

• Managing all stages throughout the public procurement cycle, including the preparation of procurement documents, and acting as Chairperson or Member within evaluation processes.
• Overseeing and authorising requests for the purchase of goods and services as requested by Management, ensuring that appropriate procurement procedures and forms are used.
• Ensuring that procurement activities are conducted in accordance with the Public Procurement Regulations, government policies and the agency's Financial Policy.
• Effecting detailed vetting of procurement documents for supplies, services or works tenders.
• Responding to any clarifications that may arise during the tendering and evaluation stages.
• Preparing, coordinating and assisting in the drafting and signing of contracts and other relate documentation for supplies, services or works tenders/Call for Quotations/Request for Quotations.
• Overseeing and ensuring that all awarded procurement contracts are properly compiled, recorded and regularly updated as required by the Sectoral Procurement Directorate and the Department of Contracts.
• Monitoring and managing ongoing contracts to ensure compliance with contractual obligations and performance standards.
• Overseeing stock control processes to ensure minimum stock levels are maintained and that quantities requested match the operational needs of the agency.
• Maintaining proper documentation and audit trails for all procurement activities.
• Contributing towards the formulation, review and updating of the Agency's Financial Policy as directed.
• Ensuring full compliance with government procedures, regulations and reporting requirements to the respective authorities.

Ideal Candidate Profile:

• A qualification at MQF Level 6 (minimum of 180 ECTS credits, with regards to programmes starting from October 2003) in Business Administration, Management, Law, Data Protection, or a related field, with at least 1 year of relevant work experience OR
• A qualification at MQF Level 5 (minimum of 60 ECTS credits, with regards to programmes starting from October 2003) in Business Administration, Management, Law, Data Protection, or a related field with at least 2 years of relevant work experience AND
• A recognised certification in Data Protection/GDPR, unless already holding an MQF Level 5 or Level 6 qualification in Data Protection.
• Be proficient in both the Maltese and English languages.

Jobsplus Permit Number: 1000/2025

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