Job Description

The Proposals-Admin Coordinator is to provide administrative support and coordinate closely with the MBIL Management, Finance, and Foremen teams. The Proposals Coordinator will report directly to the Operations Manager and collaborate with other department leads as necessary.DUTIES AND RESPONSIBILITIESMaintain professional communication with clients. When appropriate, conduct site visits to gain a better understanding of job requirements and client expectations.Liaise with both local and international vendors and suppliers to collect accurate information required for preparing quotation budgets. Coordination will follow the established project matrix and procurement protocols.Monitor and document project milestones, ensuring relevant updates are communicated to the appropriate teamsAccurately input, log, and organize purchase orders, quotations, and completed works using the company’s existing spreadsheets and protocols.Coordinate with the Health & Safety Officer to ensure adherence to all applicable QHSE (Quality, Health, Safety, and Environment) regulations and standards.Create 3D structural models using AutoCAD or other relevant design software as needed to support proposal preparation.To assist Operations Manager in the estimation process with feedback on respective material and proposed timings for specific tasksTo prepare reports and timesheets for tasks performed.Any additional duties as assigned by the Operations Manager.CANDIDATE PROFILEProven experience in administration or office support roles, ideally within the engineering sectorStrong organisational and time management skillsExcellent attention to detail and accuracyGood communication and interpersonal skillsProficiency with MS Office Suite (Word, Excel, PowerPoint)A proactive attitude and ability to work both independently and as part of a teamCOMPANY BENEFITSCompetitive salary packageExcellent opportunities for professional developmentSupportive and inclusive work environmentContributory pension schemeHealth and wellness benefitsDue to the high volume of applications received at GRS Recruitment, only shortlisted candidates will be responded to.To apply for this position, please email your CV to Sarah Micelli, quoting the above job reference or call +356 27780664 for further information.

GRS Recruitment

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