Job Description

Do you enjoy engaging with different people, tackling new challenges every day, and working in a dynamic environment that takes you beyond the confines of an office? We are looking for a Condominium Administrator who thrives on engaging with different people, enjoys holding meetings, and embraces the variety of a role that takes them beyond the typical office setting. The ideal candidate is detail-oriented, passionate about customer service, and an excellent communicator who can build and maintain strong client relationships. Duties: Independently chair multiple annual general meetings weekly and prepare the necessary documentation Act as the central point of contact for property owners and tenants, addressing diverse matters efficiently Correspond with various stakeholder and clients both electronically and in person Prepare and disseminate minutes for annual general meetings Follow up regarding any points raised by the owners both during the annual general meetings as well as throughout the year Conduct inspection checks of various blocks to monitor the condition of common areas and identify issues requiring attention or urgent action Assist the team in obtaining quotations from contractors and submittal of the proposal to the owners with regards to any extraordinary repairs Support the team in overseeing any works approved by the owners Ensure and oversee that routine maintenance is carried out on lifts, fire appliances and other equipment as per maintenance schedule Perform any other duties that may be required Work Schedule: 40 hours a week spread over Monday to Saturday The job will include onsite visits as well as office-based tasks. Knowledge and Skills Required: Be able to communicate clearly and effectively with clients in English and in Maltese Possess assertive communication and charismatic personality Be detail-oriented and highly organised Be proactive and have a methodical work approach Experience in the condominium administration industry is considered as an asset Proficiency in Microsoft Office (Word, Excel, PowerPoint) European passport or permission to work in Malta Possession of a vehicle and valid driving license (Category B) Clean police conduct Full Time Job Type Intermediate (1-3 years) Experience Level Estate Agent Category Other Industry

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