Job Description

Work alongside senior leadership Diverse and dynamic role Strong career development potential Boston Link is currently supporting a well-established organisation in the search for an Executive Personal Assistant. This is an exciting opportunity for a highly organised and proactive professional to provide direct support to a senior executive within a dynamic and fast-paced business environment. The successful candidate will be exposed to a broad range of responsibilities, including executive administration, corporate support, stakeholder coordination and project-related activities. What You'll Do Manage the COO's calendar, appointments, meetings and travel arrangements. Provide support with personal administration matters when required. Handle confidential information with the highest level of discretion. Assist with board member due diligence documentation. Prepare inter-company loan agreements and supporting corporate documentation. Submit lease agreements and related documentation to relevant authorities. Prepare directors', shareholders' and board resolutions. Support KYC processes and banking-related matters. Coordinate and organise corporate events. Assist with recruitment and onboarding activities. Manage office supplies and support general office administration. Assist with project coordination, special projects and property viewings. Build and maintain strong relationships with internal and external stakeholders. Support the COO with ad-hoc business requirements as needed. Requirements Previous experience as a Personal Assistant, Executive Assistant or similar position. Excellent organisational and time management skills. Ability to work independently and manage multiple priorities. Strong communication skills in both English and Maltese. Professional and confidential approach to work. Strong attention to detail and problem-solving skills. Experience within the real estate sector would be considered an asset. Exposure to KYC, corporate administration or basic accounting would be advantageous. Ability to thrive in a fast-paced and dynamic environment. Clean police conduct. For a confidential discussion regarding this opportunity, please contact Boston Link. Boston Link

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