Administrative Assistant

Job Description

A client of ours operating within financial services is seeking a motivated and detail-oriented Administrative Assistant to join their team. The ideal candidate will provide comprehensive support to the legal and administrative staff and ensure the smooth operation of daily office activities.Responsibilities:

• Provide first-line support to lawyers
• Handle enquiries via telephone and email
• Maintain accurate manual and electronic records
• Open, manage, and archive client files
• Input timesheets and assist in invoice preparation and debt collection
• Perform AML checks on new clients
• Manage incoming and outgoing mail and courier services
• Carry out general office duties: preparing boardrooms, greeting clients, filing, scanning, photocopying
• Run errands within and around Valletta
• Other ad hoc tasks as needed

Requirements

• Excellent IT skills, especially in MS Office Applications
• Ability to work both independently and in a team environment
• Strong communication and attention to detail
• Proficiency in English, written and spoken

Education and Experience

• Around 2 years of previous local experience in administration, within financial services
• Currently based in Malta

Job Reference: LF791CategoryAdministrativeJob typeFull TimeEmployment levelIntermediate (1-3 years)Work LocationOn PremisesEmployer industryLegal ServicesLanguagesEnglishAdministrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.

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