Corporate Administrator

Job Description

Job DescriptionCompany Introduction Our client is a boutique international tax and law firm.Job Responsibilities and Duties

Manage multiple client portfolios, building and maintaining strong client relationships while responding promptly to enquiries and requests;
Carry out general corporate administration tasks and support compliance requirements, including the collection of due diligence documentation in line with Know Your Client (KYC) procedures;
Draft corporate documentation for review and coordinate execution and filing as required;
Prepare and submit documentation to relevant authorities for company incorporations and corporate changes, including share transfers and changes to directors;
Monitor and ensure compliance with statutory filing deadlines, including annual returns, BO confirmations, and other regulatory submissions;
Maintain accurate and up-to-date statutory company registers;
Assist clients with bank account opening processes and liaise with banks and financial institutions on their behalf;
Attend client meetings and provide administrative support as required;
Collaborate with internal departments to ensure efficient workflows and consistent service delivery;
Act as a point of contact with the Malta Financial Services Authority, Malta Business Registry, and other relevant regulatory bodies.

Experience

At least two 2 years' experience in a corporate administration role within Malta;
Good understanding of applicable statutory requirements, regulatory frameworks, and compliance processes;
Proficient in the use of Microsoft Office applications.

Personal Skills

Excellent written and verbal communication skills in English; additional language skills are considered an asset;
Able to work effectively in a fast-paced environment while managing multiple responsibilities and deadlines;
Demonstrates a high level of confidentiality, integrity, accountability, and professionalism.