Junior Administrative Executive

Job Description

Our client, a growing company in the beauty, skincare and aesthetics industry with an office and a salon in Birkirkara, is looking for a motivated and organised Junior Administrative Executive to support the smooth running of both. You will be an important point of contact for clients, suppliers and the internal team: handling enquiries by phone, email and messaging, scheduling appointments, processing orders and invoices, keeping records, helping with stock and suppliers, and supporting workshops, events and marketing activities. The salary is €1,250-€1,350 per month for a 40-hour week, Monday to Friday. It suits an organised, proactive and reliable person who enjoys a customer-focused environment and is comfortable with Microsoft Word and Excel. Only candidates currently residing in Malta will be considered. Key Responsibilities: Manage customer enquiries and provide professional support by phone, email and messaging platforms Assist with appointment scheduling and calendar management Handle order processing, invoicing and customer follow-ups Maintain accurate customer records and administrative documentation Assist with stock-related tasks and communicate with suppliers when required Support the coordination of workshops, training sessions and company events Assist with customer service and the day-to-day administration of the salon Support marketing and promotional activities when required Assist management with daily operational tasks and special projects Prepare basic reports, documents and spreadsheets Ensure administrative processes are completed accurately and efficiently Perform general office administration duties and support the wider team Requirements: Currently residing in Malta Previous experience in administration, customer service, reception or a similar role is an advantage Strong organisational and time-management skills Excellent communication and interpersonal skills Professional and customer-focused approach Good attention to detail and ability to manage multiple tasks Proficiency in Microsoft Office, particularly Word and Excel Ability to work independently while contributing positively to a team Proactive, reliable and willing to learn An interest in the beauty, skincare or aesthetics industry is an advantage What's on Offer: Salary of €1,250-€1,350 per month Permanent, full-time employment 40-hour working week, Monday to Friday Opportunity to work within a growing beauty and aesthetics business A varied role combining office administration, customer service and salon support Professional development and opportunities to grow within the company Supportive and professional working environment Outreach Recruitment Agency

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