Senior Clerk

Job Description

Outreach Recruitment is recruiting on behalf of our client, an established organisation in the transport industry, for a highly organised and detail-oriented Senior Clerk to work as a depot administrator supporting daily depot operations in Floriana. You will give administrative and operational support to Depot Management: keeping accurate records, handling communication with drivers and staff, and processing employee documentation, compliance records and operational reports on time. The work ranges from attendance, leave and payroll queries to disciplinary records, infringements, incident reports, purchase orders and CPC training bookings. The role suits someone with strong administrative skills who can manage several tasks at once in a fast-paced operational environment. It is a full-time, Monday-to-Friday position from 8:00 am to 4:30 pm, paying €18,015 per year. Key Responsibilities Provide daily administrative support to Depot Management and operational teams Prepare, distribute and maintain operational notices, including service updates and diversions Process and maintain employee attendance records, sick certificates, leave documentation and payroll-related information Record employee payroll queries and follow them up with the relevant departments Prepare and maintain disciplinary documentation, warning letters and other employee records in line with company procedures Administer operational infringements, fines and related compliance documentation Conduct and record driver alcohol tests according to established procedures Assist with preparing and submitting accident, injury and incident reports Prepare purchase orders, keep purchasing records and monitor office and operational supplies Maintain driver fare deposit records and prepare reports on cancelled tickets Coordinate driver training bookings, including Certificate of Professional Competence (CPC) training Manage Lost and Found records, making sure items are registered, safeguarded and returned when appropriate Maintain cleaning schedules, timesheets and related documentation Prepare regular reports on attendance, disciplinary matters, compliance, financial administration and other depot activities Keep all administrative records accurate, organised, confidential and up to date Requirements Minimum O-Level standard of education European Computer Driving Licence (ECDL) qualification Good knowledge of Microsoft Office, particularly Excel and Word Good written and verbal communication skills in both Maltese and English Excellent organisational and time-management skills Strong attention to detail and accuracy in record-keeping Good communication, interpersonal and teamwork skills Ability to prioritise tasks and work efficiently in a busy environment Strong problem-solving skills and a proactive approach to daily responsibilities Ability to handle confidential information professionally Basic reporting skills and the ability to monitor operational performance indicators What's on Offer Salary of €18,015 per year Full-time employment, Monday to Friday, 8:00 am to 4:30 pm Opportunity to work within an established organisation in the transport industry A varied administrative role supporting daily operations A professional and team-oriented working environment Opportunity to build experience in operational administration and compliance Outreach Recruitment Agency

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