Job Description

Our client is looking to onboard an Office Administrator to assist with the day-to-day operations of the office, coordinating facilities, and supporting workplace logistics.Responsibilities

• Oversee daily office and facilities operations to ensure smooth and efficient functioning
• Manage relationships with vendors, contractors, and service providers, including cleaning and maintenance teams
• Maintain a safe, functional, and welcoming office environment
• Coordinate office logistics, including meeting room scheduling, supplies management, and workspace organization
• Support office renovations and contribute to workspace planning initiatives as needed
• Process and manage facilities-related invoices in collaboration with the Accounts department
• Ensure compliance with health and safety regulations
• Assist the administrative team with events, office activities, internal communications, and daily operational requirements
• Collaborate closely with the CEO and HR to enhance the overall workplace experience

Requirements

• Proven experience in facilities management, office management, or workplace operations
• Fluency in both Maltese and English is required
• Strong organizational and time-management skills
• Ability to manage multiple vendors, priorities, and tasks simultaneously
• Proactive mindset with the ability to remain calm and solution-oriented when handling unexpected issues
• Flexibility to adapt working hours when necessary

Benefits

• Health + Life Insurance
• Gym Membership
• Lunch + Drink Allowance
• Discounted Parking

Job Reference: TT073CategoryAdministrativeJob typeFull TimeEmployment levelIntermediate (1-3 years)Work LocationOn PremisesEmployer industryEntertainmentLanguagesMaltese, EnglishAdministrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.

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