Administrative Executive

Job Description

A well-established client of ours is looking for a high-level administrative and coordination support to the CEO to ensure the smooth operation of their operation. The Administrative Executive plays a key role in maintaining organisational efficiency, supporting governance structures, managing stakeholder communication, and assisting with small-scale projects.Key Responsibilities

• Prepare agendas, documents, and logistics for Committee and sub-committee meetings
• Record and distribute minutes, track actions, and ensure timely communication of decisions
• Provide general administrative and governance support
• Manage communication channels, including notices, circulars, and email correspondence
• Oversee the cooperative's social media presence and updates
• Serve as the main contact for member inquiries and handle membership-related matters (e.g. insurance, renewals)
• Coordinate member events, workshops, and training sessions
• Support development of training materials and knowledge-sharing initiatives
• Assist with planning, coordination, and tracking of small projects and initiatives
• Maintain cooperative records, databases, and filing systems
• Support compliance, reporting, and strategic initiatives
• Liaise with stakeholders to ensure smooth communication and operations

Requirements

• Strong interpersonal skills and ability to work both independently and collaboratively
• High level of professionalism and reliability
• Ability to adapt to a dynamic, member-focused environment
• Excellent written and verbal communication in BOTH Maltese and English; professional and diplomatic interaction with stakeholders.
• Skilled in planning, tracking, and supporting projects from initiation to completion.
• Capable of organising meetings, preparing agendas, taking minutes, and coordinating logistics.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); comfortable with digital platforms and social media.

Education and Experience

• A Diploma in Business Administration, Management, or a related field is a must
• Experience in an executive support, coordination, administrative role or office management is a must
• Experience working with boards, committees, or governance bodies will be considered an asset.
• Prior involvement in event planning or member engagement activities.
• Familiarity with agricultural industry is preferred

Benefits

• Flexitime
• Option for reduced hours

Job Reference: XK983CategoryAdministrativeJob typeFull TimeEmployment levelIntermediate (1-3 years)Work LocationOn PremisesEmployer industryManufacturingLanguagesEnglishAdministrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.

Konnekt

More Info

Education