French Speaking - Administrative & Logistics Assistant - Remote (Part-Time)

Job Description

Our client is looking for an Administrative & Logistics Assistant who will provide day-to-day support to the management team across administrative coordination, invoicing, B2B order handling, client communication, and logistics tracking.The position is fully remote and requires excellent organisational skills, reliability, and clear written communication.Responsibilities:

• Administrative & Invoicing Support
• Organise and maintain invoice and billing records
• Prepare and issue invoices using provided templates and guidelines
• Assist in organising bookkeeping documentation (records and supporting documents only)
• Ensure documentation is accurate and up to date for management review
• Support B2B order processing from confirmation through to delivery
• Assist in monitoring inventory levels related to active orders
• Coordinate internally to ensure smooth order execution
• Identify and report delays, discrepancies, or operational issues
• Serve as a point of contact for routine B2B communications
• Handle order-related enquiries and follow-ups
• Escalate complex or sensitive matters to management
• Send payment reminders in line with agreed terms
• Follow up on outstanding invoices and report overdue accounts
• Assist in resolving billing queries under management guidance
• Liaise with logistics partners (primarily based in France)
• Monitor shipment status and delivery timelines
• Report delays or logistical issues and assist in coordinating solutions
• Prepare basic summaries and data for reporting purposes
• Carry out assigned administrative and coordination tasks
• Maintain organised and structured digital documentation

Requirments:

• The person must be fully based in Malta for a while.
• Previous experience in administrative support, invoicing, or similar roles
• Basic understanding of bookkeeping and invoicing procedures
• Fluent in English and French (written and spoken)
• Comfortable using invoicing/accounting software and Microsoft Office tools
• Strong organisational skills and attention to detail
• Ability to follow established processes and work with templates
• Self-motivated and comfortable working remotely
• Proactive communication and reliable follow-up skills
• A degree or diploma in Business Administration, Accounting, or a related field is considered an asset but is not mandatory.

Job Reference: TO305CategoryAdministrativeJob typePart TimeEmployment levelIntermediate (1-3 years)Work LocationFully RemoteEmployer industryRetailLanguagesEnglish, FrenchAdministrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.

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