Office & Procurement Administrator

Job Description

A construction company based in Malta, operating mainly within the local maritime sector, is searching for an Office & Procurement Administrator to join their team. The chosen candidate will provide administrative support to the Director and project teams, data entry, supplier follow-up and documentation.Responsibilities:

• Handle office duties: answering calls and emails, preparing letters, meeting minutes, and simple reports, maintaining organised digital and paper filing systems.
• Prepare and process basic procurement paperwork: request and file quotations, create and update purchase orders, keep auditable procurement files, and follow up on deliveries with suppliers.
• Support tenders and compliance: collect and file certificates, forms, and company documents needed for eTenders submissions, and keep checklists and records up to date.
• Assist with timesheets and payroll inputs: check that timesheets are complete, enter data accurately, and pass information to payroll on time.
• Update trackers and spreadsheets for purchases, deliveries, staff records, and basic project information using Excel or Google Sheets.

Requirements

• Candidates must be fluent in both Maltese and English
• Strong organisational skills with the ability to manage multiple tasks and deadlines
• Proficient in Microsoft Office (especially Excel)
• Effective written and verbal communication skills
• Ability to update trackers, spreadsheets, and maintain structured data

Education and Experience

• O Level standard of education is mandatory
• Previous experience in an administrative, office support, coordination role is a must
• Any prior experience working within the construction or maritime industry is an asset
• Exposure to procurement processes (e.g. handling quotations, purchase orders, supplier communication is a plus

Job Reference: ZH832CategoryAdministrativeJob typeFull TimeEmployment levelEntry (0-12 months)Work LocationOn PremisesEmployer industryMaritime, ConstructionLanguagesEnglish, MalteseAdministrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.

Konnekt

More Info

Education