Real Estate Coordinator

Job Description

Our client is a highly organised real estate developer with a diverse portfolio of assets across Malta.A Real Estate Coordinator is required to join the busy team in Valletta primarily to ensure that properties are operations, compliant and read for sale or rental.Responsibilities:

• Manage all documentation related to property ownership, leasing, acquisition and disposal.
• Maintain accurate records of contracts, permits, warranties, rents, and tenant information.
• Prepare property files for transfers, sales, or rental launches.
• Handle transfer or activation of water, electricity (ARMS), telecoms, internet, and other utilities.
• Ensure all utility accounts are correctly assigned and updated on time.
• Act as the main contact for property agencies marketing rentals or sales.
• Provide agents with updated property details, keys, access instructions, and photos.
• Coordinate cleaning, maintenance, repairs and basic refurbishments before a property is rented or sold.
• Arrange inventory checks, condition reports and key handovers.
• Ensure compliance with health and safety requirements.
• Liaise with service providers including electricians, plumbers, handymen, cleaners, security and landscaping companies.
• Request quotes, compare proposals, and schedule works.
• Follow up on job completion and verify invoices.
• Maintain an updated portfolio overview including status of utilities, ongoing works, vacant units, and upcoming turnovers.

Talent will:

• Be strong administrators ideally with real estate, property management or coordination experience gained in Malta
• Have strong organisational and multitasking skills.
• Possess excellent written and verbal communication skills in English (Maltese is a plus)
• Have the ability to work with property management software, spreadsheets, and digital filing systems.
• Be reliable, detail-oriented and able to work independently.
• Possess a driving license.

This role is ideal for someone who is highly organised; who can manage multiple properties at once; and who is comfortable coordinating with agencies, authorities, and contractors.For full details, please contact Ami Baird at Ably Resources

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